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QR codes for SOPs

Every share link has its own QR code. Print it where the work happens; scanning opens the current SOP on any phone, no account or app needed.

Updated
On this page
  1. Get a QR code
  2. What people see when they scan
  3. Track and control it
  4. Ideas

A QR code puts an SOP one scan away from the place it applies: the espresso machine, the loading dock, the server rack, the back of a van door. Scanning it opens the SOP on the phone’s browser. No account and no app are needed.

Get a QR code

  1. Open the SOP and press Share. (Editors, admins and owners can do this.)
  2. Create a share link. Label it after where the code will go, for example Walk-in cooler label, and leave it as Never expires for a permanent label.
  3. Each link shows its QR code. Press Download QR to save it as a PNG image named after the label.
  4. Print it on a label, sign or laminated card.

The image is 240 pixels square. It prints crisply at 2 to 5 cm (about 1 to 2 inches) across; printed larger it looks softer but still scans.

What people see when they scan

The SOP’s share page: the title, every section and step with screenshots, and a checklist they can tick as they go (saved on their phone only). Where the phone supports it, the screen stays awake while the SOP is open. They can’t see anything else in your workspace.

Because the code points to a share link, it always opens the current version. Edit the SOP and every printed code shows the change with nothing to reprint.

Track and control it

  • Opens: each link counts how many times it has been opened, so a code with its own link shows how often that label is scanned.
  • Revoke: press Revoke on the link to stop the code working immediately, for example if a label is posted somewhere public by mistake. Scans then show that the SOP isn’t available.
  • Expiry: for temporary signs, give the link a 7 or 30 day expiry and the code stops working on its own.

Important: Anyone who scans the code, or photographs it, can read the SOP. Don’t print codes for SOPs with private details in places the public can reach. Use a separate link per location so you can revoke one without reprinting the rest.

Ideas

  • One code per piece of equipment for its start-up, cleaning or safety procedure.
  • A code on each vehicle for the pre-trip check.
  • A code in the break room for the opening and closing checklists.
  • A code on printed SOP binders, so people can check they’re reading the current version.